![]() Click on the arrow to the left of User1's name to view their shared folder(s).Change the settings of your email account to accept shared access from User1.To display folders you have been granted access to, User2 must: Finally, grant User2 permissions to all folders whose contents you wish them to be able to access.Then grant User2 limited permissions to any parent-level folders.Grant User2 limited permissions to your email account.To grant access to your folder(s), User1 must: The steps vary depending on whether you are the one granting ( User1) or receiving ( User2) access. When sharing folders in Outlook, remember that folder permissions are very explicit. On this page you will find instructions for granting and removing access to shared folders. Anytime two people need access to shared information.When two people are working on the same project.When an employee goes on vacation or extended leave.When an employee separates and emails need to be transferred to a supervisor or colleague.Your office might find shared folders to be useful in any of the following circumstances: Sharing folders is preferable to forwarding in that it 1) doesn't change the metadata (Date, Sender, Recipients, etc.) of the email, and 2) it doesn't add to your account usage. You may remove access to a shared folder at any time. ![]() Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder. If you use Outlook to view your UW Exchange email, you can share email folders with other UW employees. Materials that may be disposed of without a specific retention period.Electronic records that do not need to be printed or saved.We have 21 ways you can manage your email inbox – using the task list is just one of them. Note that you can also add other files to the task by using the Attach File option. Click on the Outlook Item option, then select the email you want to append from your inbox or another folder.Open your task and then click on the Insert tab in the navigation.Note that the task will always link to the correct email, even if you move the email to a different folder. Once the task is saved, you can go into your task list and move it into any sub-folders, as required.You simply need to make any other adjustments you need (start/due dates, categories, reminders, etc) then click on Save & Close.This will open a new task for you, with the email subject as the title and the email itself attached (retaining any attachments within the email).From the menu that appears, select Quick Steps and then Create a task with at… Right click on the email in your inbox.Once the task is saved, if you want to move it into a sub-folder, you can do this from your task. ![]()
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